Use this procedure if:

--Your child is under 16 years of age
--If your child has never had a passport before

STEP 1. Gather the following documents:

  • Proof of US citizenship (certified birth certificate issued by the state with both parents' names or original Certificate of Naturalization) plus one copy

  • Two passport size photos 2"X 2"  (must be taken within last 2-3 months)- cannot wear glasses (new rule of the Passport Agency as of 11/01/16)

  • One Application DS-11 (click here to download)

  • One Letter of authorization - (click here to download) once you sign it, we have to submit it to the passport agency within 5 business days​. Must be signed by both parents. Signatures must match the signatures on the driver's licenses. If only one parent is going to the post office, see step 3 and only the parent that is going to the post office needs to sign

  • Copies of both parents' driver's licenses (front & back)
  • Round trip Itinerary showing international travel within 14 days. If you do not have one, please call our office for assistance: 703-726-0300

STEP 2. Send copies of the documents:Copies of all documents listed in step 1, must be e-mailed to We will not be able to process your paperwork with out them!

STEP 3. Visit your local post office: find the nearest post office that can assist you by clicking here.

  • Both parents and the child must be present. If only one parent is present, the second parent must fill out and notarize form DS-3053.
  • Parents will show post office their driver's license or state issued ID and tell him/her that they want to do a hand-carry procedure.
  • Make a personal check or a money order for $140 if applying for passport book only or $155 if applying for a passport book & card. Make check out to "US Department of State".
  • Present all documents from Step 1 to the post office clerk.
  • Post office clerk will witness your signatures, put all documents in one envelope, seal it and put official post office stamps on it and will give it back to you. This is your sealed envelope.
  • Make sure to address your sealed envelope to "Passport Agency" and write your child's full name and date of birth on it.
  • The post office will charge you $35.00 for this process.
  • Make sure all paperwork including Letter of Authorization and itinerary are included inside the sealed envelope. Papers attached to the outside will no longer be accepted.

STEP 4. Fill out IVS Order Form:(click here to download) and place on top of your sealed envelope. Don't forget to check Passport Protection, Passport Card or Trip Registration!

STEP 5. Calculate fees:

Passport Agency Fees
7 day process
4 day process
Next Day process***
Sameday process***
Must be inside sealed envelope   
Passport card: must be sealed inside

IVS Service Fees
7 day process
4 day process
Next Day process***
Sameday process***
Price per passport book processed    
Price per passport card processed

Shipping Fees      
 FedEx Overnight
FedEx 2 Day      

                                                                                                                                                                                                                                                              Questions About Fees?

STEP 6. Send all documents to the address below:

For 7 day process:                                                               For 4 day, Next Day or Sameday process:
International Visa Service                                                International Visa Service- NY
44081 Pipeline Plaza, Suite 210                                       20 East 49th Street, 3rd Floor
Ashburn VA 20147                                                               New York NY 10017
Tel: 703-726-0300                                                                 Tel: 703-726-0300

*Please include our service fee and return delivery payment or a completed air bill. Incomplete payment, incomplete applications or documents and wrong application form will cause a delay in processing the above visa application.

** The service fees are non-refundable, once we receive your documents and start processing them. Due to the high volume of applications being submitted, the processing times may be delayed by the Passport Agency. While such situations are beyond our control, we will do everything possible to accommodate your trip and will call you immediately to let you know about the status of your application

***Next Day & Sameday process requires an appointment with our office. Please call 703-726-0300.